Alert when the vendor on the purchase order does not match the vendor on the payment.
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Overview | Samples | Variables | Alert Functionality | Best Practices & Tips | Related Alerts
Overview
Overview
Currently, there is no way to block Accounts Payable from having the ability to pay another vendor for an invoice other than the vendor specified on the PO. If a user has the right to make payments, they can make a payment for any vendor, regardless of who the invoice is for. This alerts anytime Accounts Payable pays an invoice to a vendor that is not the vendor on the Purchase Order.
Run Schedule: Every 10 minutes
Type of Output: Email
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Sample
Sample
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Variables
Variables
Variable W: Branch Numbers - List the branch numbers for the alert to trigger on, separating multiple branches with commas. Leave blank to trigger for all branches. This is NOT an alert that we recommend excluding ANY record from, barring very special circumstances.
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Alert Functionality
Alert Functionality
1. When creating the vendor invoice, you can select one vendor, add the PO's from that vendor to the vendor invoice, and then change the vendor to a completely different vendor. Then, when processing the invoice for payment, the payment is recorded against the other vendor.
Validated by viewing Payment via Accounts Payable / Payments:
Compared to Purchase Order via Purchasing / Purchase Orders:
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Best Practices & Tips
Best Practices & Tips
None at this time.
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Related Alerts
Related Alerts
None at this time.
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