Alert to notify when a GL entry is posted to a date period that does not match the fiscal period. This alert is based on the assumption that you are on a calendar fiscal year.
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Overview | Samples | Variables | Alert Functionality | Best Practices & Tips | Related Alerts
Overview
Overview
This alert checks daily for postings into a previous month. The alert is based on the assumption that you are on a calendar fiscal year. If you are NOT on a calendar fiscal year, this alert will NOT work for you. If you qualify under the assumption, this alert will make sure that if a previous month is opened and not properly re-closed, your people will not accidentally start posting transactions (mostly voids) into the previous month.
Run Schedule: Daily at 4 pm
Type of Output: Email
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Sample
Sample
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Variables
Variables
This alert has no variables.
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Alert Functionality
Alert Functionality
1. The alert checks for new transaction in the past three days that have not reported on the alert yet.
2. The alert will only report a transaction once.
3. The alert checks for GL entries where the date on the entry (1) does not match the period the transaction will post to (2).
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Best Practices & Tips
Best Practices & Tips
1. Often, the situation this alert is checking for happens when a user re-opens a period to post a specific transaction and then forgets to re-close the period. To open/close a period in e-automate, you go to Accounting - General ledger - Change period:
The pop-up window will show the current open period and the open period for the specific user:
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Related Alerts
Related Alerts
None at this time.
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