Monthly list of unearned accrual balances for terminated or inactive contracts
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Overview
Overview
This alert fires monthly and checks for any contracts which have been Terminated or made Inactive while still having an accrual balance. You can cross-check results by using search in Contracts Active equals 'No' and Unearned Balance is greater than or is less than "zero" - you may have unearned balances with blanks returned after your search. Sort by unearned balance column to bring the ones with amounts to the top of the list. This alert ignores blanks and just lists any positive or negative unearned balances. To capture balances either re-run Accrue Contracts up to current date or use Accrual adjustments if necessary.
Run Schedule: Monthly on 10th
Type of Output: Email
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Sample
Sample
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Variables
Variables
Variable X: Enter Branch Number(s) alert should consider or leave blank for ALL
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Alert Functionality
Alert Functionality
-Alert only considers Contract Records that have either been Terminated and/or are Inactive to notify of an outstanding accrual balance that needs to be accrued/recognized.
These contracts can be seen by filtering Service Contract by Active = No and Unearned balance is greater than $0.00
Sort by unearned balance column to bring the ones with amounts to the top of the list.
-Any contract reporting on alert should be reviewed and manually accrued. Do so by going to (1) Service / Accrue Contracts, (2) filter by Contract Number, (3) Create List, and (4) Audit accruals (for review):
Pay special note to the date associated with accrual:
You may need to back date your Accrual date filter as accrual may need to "hit" a previous month / year:
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Best Practices & Tips
Best Practices & Tips
-Part of your month end closing checklist should be to accrue contracts. This can be done via eAgent task or manually via Service / Accrue contracts:
(1) Enter date which is last day of the month, (2) Create List, and (3) Audit accruals (for review):
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Related Alerts
Related Alerts
None at this time
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