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Overview
Overview
ID455 holds the default e-automate posting values that CEO Juice automations use when creating accounts payable transactions, such as vouchers and invoices. These are the values the source data does not provide but e-automate still needs in order to post: which branch, the payment term, and the GL account or distribution code for the charge lines.
Set them once here, and every AP process that needs them shares the same values, so transactions post to the right place without anyone re-keying. Any new AP endpoint added in the future reads from these same variables, so this is the one place to manage AP posting defaults. If a value is missing or incorrect, the process will stop and report which variable needs to be fixed.
You should only subscribe to ID455 as part of setting up ID283 (Vendor Invoice Reconciliation) or ID136's AP write-back functionality. There is no reason to subscribe to this on its own.
Run Schedule: N/A – configuration variables only, no independent output
Type of Output: Variables/Configuration only
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Variables
Variables
Required variables are marked below. If a required value is missing, the AP write-back will not work.
Branch Number: The branch that goes on the AP voucher header and every charge line. Enter the branch number exactly as it appears in e-automate. Get it from Lists and Codes, Branches (use the Branch number, not the description). **Required.
Payment Term: The fallback payment term, such as N30. Vouchers normally use the purchase order's term or the vendor's default term; this value only applies when neither is set. Get the code from Lists and Codes, Terms. **Required.
Default GL Account: The GL account the charge lines post to. Use an expense or cost of goods account, not an asset, liability, or AP control account. Get the account number from the Chart of Accounts. Set this or the Distribution Code, not both. **Required.
Default Department: The GL department for the charge lines, used with the GL account. Only needed if your company has Require Departments turned on in e-automate. Get the code from Lists and Codes, Departments. Leave blank if you do not use departments.
Distribution Code: An AP distribution code that fills in the GL account and department for you. Get the code from Lists and Codes, Distribution Codes. Set this or the Default GL Account, not both. **Required.
Purchaser ID: Optional. The purchaser recorded on the voucher. Get the ID from Lists and Codes, Purchasers. Leave blank if you do not use purchasers.
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Alert Functionality
Alert Functionality
ID455 does not run on a schedule and does not produce its own output. Instead, it supplies the posting default variables that other CEO Juice AP processes read from when creating AP transactions in e-automate.
Currently, ID455 is used by the AP write-back endpoint within ID136, which was built to support ID283's push of reconciled vendor invoices into e-automate as AP vouchers. This endpoint is gated behind two things: the AP Invoices Create module setting in ID136, and an active ID455 subscription with valid variables.
If you are using ID283 with AP write-back enabled in ID136, subscribing to ID455 and setting its variables is required for that write-back to function. If you are not using this specific AP write-back functionality, you do not need to subscribe to ID455.
If you are integrating with the AP endpoints in ID136 directly, either for your own development or via a third party, you will need to determine and pass the appropriate values yourself; ID455 does not apply in that scenario.
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Related Alerts
Related Alerts
ID283 - Vendor Invoice Reconciliation
ID136 - Client API
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