This alert provides a list of all miscellaneous charge debit and credit memos created the previous day, along with vendor credit and debit memos.
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Overview | Samples | Variables | Alert Functionality | Best Practices & Tips | Related Alerts
Overview
Overview
Properly monitoring debit and credit memos issued can lower the risk of theft thru A/R fraud. This alert will list all miscellaneous credit and debit memos created, along with the vendor credit and debit memos created.
This runs weekdays by default; output on Mondays is for the previous week, and output Tuesday to Friday is for the previous day.
Run Schedule: Daily in the morning
Type of Output: Email
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Sample
Sample
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Variables
Variables
Variable W: Amount exceeds, debit or credit. This is the amount that the credit or debit memo exceeds for the alert to trigger. The default value is 100. No decimals, please, only whole numbers.
Variable X: Specific GL accounts to trigger on. Enter the specific general ledger accounts to have the alert trigger on, separated by commas. If left blank, the alert will trigger for all.
Variable Y: Creator ID(s) to exclude. Enter the creator ID(s) that you would like to exclude from triggering the alert. Leave blank to trigger for all credit and debit memos.
Variable Z: Branch Numbers. Enter branch numbers for the alert to trigger on, separated by commas. Leave blank for the alert to trigger on all branches.
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Alert Functionality
Alert Functionality
1. This alert reports a list of the Miscellaneous invoices, credit memos and debit memos created:
2. This alert also reports on any vendor credit memos or debit memos created:
3. The output is sorted by branch number, then by Transaction Type.
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Best Practices & Tips
Best Practices & Tips
This alert can be sent to branch roles. Please see this post on how to set up the branch roles.
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Related Alerts
Related Alerts
ID107 - Tracking credit memos and voided invoices.
ID461 - Invoiced customer has unapplied credit.
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