This alert notifies you of Contract Invoices that are past due by a specified number of days.
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Overview | Samples | Variables | Alert Functionality | Best Practices & Tips | Related Alerts
Overview
Overview
This alert notifies you of Contract Invoices that are past due by a specified number of days in Variable W. This is helpful as it provides insight into aging contracted customers and the Contract Type Variable can provide this detail on a specific type of customer if desired.
This alert sends to the AR Rep listed on the Contract Customer Record and can also be set to send to the Sales Rep assigned on customer record, along with sending to recipients on To/CC/BCC of alerts. If no AR rep is assigned to customer record, alert will only go to recipients listed on To/CC/BCC.
Run Schedule: Daily in the morning
Type of Output: Email
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Sample
Sample
This alert output contains the Branch, customer Name and Number, Bill to Number, Invoice Number and Description, Due Date, Original Amount billed, Amount Remaining Due.
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Variables
Variables
Variable W: Enter the number of days past due an invoice must reach before you are alerted.
Variable X: Enter Contract Type codes that are separated by a comma, to include all leave blank.
Variable Y: Enter the Branch Numbers you want included in the alert, separate by a comma.
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Alert Functionality
Alert Functionality
This alert reviews Contract Invoices in the system that contain a balance due that is not equal to zero and the number of days between today and the due date is equal to a greater than the days you specific in Variable W.
Below shows an example of an invoice with a balance of $400.00 that was due on 2/11/2022. Your Variable W was set to 45 days. Today is 5/31/2022, making this invoice 109 days past due. This invoice would be included in the emailed alert.
Alert sends to AR Contact assigned on the Contract Customer Record. It will also send to emails listed in the TO/CC/BCC of your subscription. If no AR Rep is assigned to a Customer Record, the alert will only go to recipients listed in the TO/CC/BCC.
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Best Practices & Tips
Best Practices & Tips
It is recommended that this report emails to the assigned AR representative to give them a high-level report of the furthest past due. It is also advantageous to send to the assigned Sales Rep as they should be clued into past dues of their accounts. Usually, Sales Reps have high level contacts that they can inquire to when invoices have aged, and AR has not experienced success in collecting from their AP contact at the customer.
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Related Alerts
Related Alerts
ID477 - Tracking Invoices Coming Due Overview & Sample
ID289 - AR Past Due More Than Usual Overview & Sample
ID407 - Outstanding Invoice/Credit Past Due X Days Overview & Sample
ID213 - Past Due Mini Statements Overview & Sample
ID800 - Email Past Due Invoice Overview & Sample
ID134 – Invoices for Sales Orders Past Due Overview & Sample
ID21 - AR Past Due Customer Not Contacted Overview & Sample
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